Application Close Date 2/18/2018

Location Okotoks, AB

Key Responsibilities:

  • Answer phone in a friendly, courteous and professional manner and direct caller to the appropriate department or person.
  • Customer, vendor and employee mail outs using MS Word and mail merge.
  • Collect, open and distribute mail; process outgoing mail through the folding and postage machines and deliver it to the post office nightly; order postage as required.
  • Housekeeping duties that includes keeping kitchen tidy, loading and unloading the dishwasher, washing counters, tables and stove; clean fridge weekly.
  • Prepare agendas, booking meetings, assist in the preparation of presentations for meetings, attend and take and distribute notes.
  • Take bank deposits to the bank and put it into the night depository or attend in person at the bank during banking hours, as required.
  • Prepare courier packages and schedule for pick up using the online programs.
  • Arrange for lunches as required, set up and clean up.
  • Coordinate travel by booking hotels, flights and rental cars for staff members.
  • Assist in the smooth operation of the vehicle fleet; troubleshoot issues that arise in the field; distribute monthly reports.
  • Order/purchase kitchen and office supplies, business cards and company credit cards
  • Other duties as required.


  • Minimum five years reception or administrative experience
  • Solid organizational skills with a high level of attention to detail
  • Exceptional customer service skills
  • High level of professionalism dealing with customers and colleagues
  • Able to multi-task, work in a fast paced environment
  • Advanced MS Word and PowerPoint skills
  • Adhere to company values of Caring, Collaborative, Capable and Innovative
  • Positive attitude and passionate about your career!

Terms of Employment:

Temporary Full Time  (6 month contract)

Position Start Date:

As soon as possible.


Base salary commensurate with experience.

How to Apply:


Subject:  Reception/Administrative Assistant, Okotoks